To share a document in the Documents application, do as follows:
Click Documents on the left panel, you will be redirected to the Documents interface.
Select any document that you would like to share. If you are in the List view, a Share button will appear in the Actions bar:
In case you are in the Icons view, right-click on the document to see the Share button in the drop-down menu:
Note
Only one file can be shared at a time, so you will not see the Share button if you choose more than one file simultaneously.
Click on the Share button, you will see a sharing dialog.
Click on the Select a Space button to select a space that you want to share this document to. To share with multiple spaces, simply click on this button again and choose more spaces. Note that only spaces to which you belong are listed here.
Add some comments or descriptions about the shared document into the succeeding text box.
Select a permission to apply for this document. You can choose one of the below permissions:
Can View: space members can only read the file.
Can Edit: space members can read and modify the file.
By default, the Can View permission will be applied.
Note
If you do not have the Can Edit permission on this document, only the Can View right is available for setting permissions.
Click to finish sharing this document with the selected spaces or to skip sharing.
Note
After a document is shared successfully, a symlink will be created in the destination spaces and put into a folder named Shared in the Documents folder (if the folder does not exist in these spaces, it will be automatically generated while sharing a file). Therefore, the document could be shared again by any member of these spaces.
This sharing activity will be automatically updated on the Activity Stream. Refer to Sharing via Activity Composer for more details.
If the original file is deleted, all its associated symlinks in all spaces will be removed.